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HOW TO SHARE STUFF ONLINE

By Garreth Collard, Senior Property Accountant | April 20, 2023

How to share stuff — files and documents — online, and specifically with EpsomTax.com group staff. Whatever platform you already use, chances are you can share directly with us using it. Please give access to epsomtax.com (at) gmail.com and mytaxinfo (at) epsomtax.com whichever method you use below.

Dropbox

Dropbox(opens in new tab) lets you share folders in multiple ways — by inviting people via email, creating a shareable link, or using Dropbox Transfer for large or one-off sends. You can control permissions, set link options, and manage access at any time.

Method 1: Invite People by Email

  1. Log in to your Dropbox account at dropbox.com.
  2. Hover over the folder you want to share and click the Share button.
  3. Enter the email addresses of the people you want to invite.
  4. Set permissions to Can edit or Can view.
  5. (Optional) Add a message, then click Share

 

Dropbox team folder showing the Share button, demonstrating how to start sharing files or folders online with other people.

Dropbox Share Folder window displaying the option to add people by email and set access permissions, illustrating how to securely share files and folders online.

 

Method 2: Share a Link to Your Folder

  1. Click the Share button on your chosen folder.
  2. Select Copy link to generate a shareable link.
  3. (Paid plans only) Click Link settings to set a password, expiration date, or control downloads.
  4. Share the link with anyone who needs access.

Method 3: Use Dropbox Transfer for Large or One-Off Sends

  1. Click Transfer in the Dropbox sidebar.
  2. Add files or folders to your transfer.
  3. (Paid plans only) Customise design and settings such as password or expiration.
  4. Send the transfer link to your recipient.

Managing Folder Sharing Settings

  1. Click the … (More) button next to your folder.
  2. Select Folder settings to review and adjust permissions.
  3. Change who has access, remove people, or update link settings as needed.

Google Drive

You can share files or folders in Google Drive(opens in new tab) with specific people, groups, or anyone with a link, and control whether they can view, comment, or edit.

Method 1: Share with Specific People

  1. Open Google Drive and locate the file or folder you want to share.
  2. Right-click the item and select Share.
  3. Enter the email addresses of the people or groups to share with.
  4. Choose their permission level: Viewer, Commenter, or Editor.
  5. (Optional) Uncheck Notify people if you don’t want to send an email.
  6. Click Send to share.

    Google Drive folder selected, showing the Share option used to grant access to files and folders online for clients, colleagues, or family members.

    Google Drive sharing settings displaying options to add people, manage access permissions, and copy a shareable link for securely sharing documents online.

     

    Method 2: Share via Link

    1. Open Google Drive and right-click the file or folder.

    2. Select Share and go to General access.

    3. Change from Restricted to Anyone with the link.

    4. Choose the permission level for link viewers.

    5. Click Copy link and share it where needed.

    Method 3: Master Folder for Sharing Many Items

    1. In Google Drive, click + New and create a new folder.

    2. Move all files and folders you want to share into this master folder.

    3. Right-click the master folder and select Share.

    4. Add email addresses or create a shareable link as in Methods 1 or 2.

    Method 4: Share with a Google Chat Space

    1. Open Google Chat and select the space you want to share with.

    2. In Google Drive, right-click the file and choose to share with that Chat space.

    3. Grant access when prompted so all current and future members can view it.

    Method 5: Share with Meeting Attendees

    1. As the file owner or editor, attach the file to a meeting invite.

    2. (Optional) Add a message to the notification email.

    3. Send the invite so attendees can access the file.

     

    OneDrive / Microsoft 365

    If you use a Microsoft 365 subscription, OneDrive(opens in new tab) is likely already set up for you.

    Method 1: Share with Specific People

    1. Open OneDrive and locate the file or folder you want to share.
    2. Right-click the item and select Share.
    3. Enter the email addresses of the people you want to share with.
    4. Choose whether they can edit or can view.
    5. (Optional) Add a message, then click Send.

     

    Microsoft OneDrive folder with the Share option selected from the menu, demonstrating how to share folders and documents online with other people.

    Microsoft OneDrive sharing window showing options to add recipients, set permissions, send a sharing invitation, or copy a sharing link for secure online file access.

     

    Method 2: Share via Link

    1. Right-click the file or folder and select Share.
    2. Click Copy link.
    3. Adjust link permissions (view or edit) before copying, if needed.
    4. Share the link with anyone who needs access.

    iCloud Drive

    If you’re on an Apple device, iCloud Drive(opens in new tab) makes sharing straightforward without needing a separate app.

    Method 1: Share a File or Folder

    1. Open the Files app and locate the item in iCloud Drive.
    2. Touch and hold (or right-click on Mac) the file or folder, then select Share.
    3. Choose Collaborate, or select Send Copy to send a one-off copy instead.
    4. Enter the email address to share with, and set permissions (can make changes, or view only).
    5. Send the invite.

    WeTransfer

    For a quick, one-off send of large files, WeTransfer(opens in new tab) doesn’t require either party to have an account on the free plan.

    Method 1: Send Files Directly

    1. Go to wetransfer.com.
    2. Click Add your files and select what you’d like to send.
    3. Enter the recipient’s email address and your own.
    4. (Optional) Add a message.
    5. Click Transfer — the recipient receives a download link by email.

    Not Sure Which to Use?

    If you’re already using one of these platforms, stick with what you know — there’s no need to switch just for our sake. If you’re not sure, contact us and we can point you toward whichever option suits your situation best.

     

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