DATA PRIVACY

Apr 27, 2021

Our answers to the big questions about data privacy which every business should be able to provide you.

VALUE

What will my data be used for?
Your data will only be used to compile your financial statements and file your tax returns. We may also make recommendations to you to improve your business or expand your property portfolio, based on the information you’ve provided.

What are the benefits and who will benefit?
The benefits are that you are helped to comply with tax laws in New Zealand, your tax return will be filed, and maybe you’ll get a nice tax refund. So it is principally for your benefit, as the client. We get paid, so that means there is a benefit for us too.

Who will be using my data?
The staff and contractors of the EpsomTax.com group, all of whom are required to sign confidentiality agreements, and comply with our cyber-security policy. We don’t sell your data to anyone.


PROTECTION

Is my data secure?
As far as it is possible, we believe so. To the extent necessary to ensure that our services to the client are completed and in accordance with the law, we make every reasonable effort to protect the confidential information from misuse or unauthorised disclosure. 

We have a strict cyber-security policy, that all staff have agreed to. We review our privacy policy every year or sooner.* We also annually review our PCI DSS compliance status. We use commercial-grade internet security products on all computers; this monitors our systems for malware, viruses and ransomware attempts. All users have also signed a contract with confidentiality and non-disclosure clauses. As data is stored online, we take care to only use reputable and reliable commercial providers for electronic transmission and storage purposes. We use an independent third part to carry out regular scans of our website for potential security issues

To the best of our knowledge, none of our current online service providers have experienced a major hack.

If there is a data breach, what happens?
As soon as we become aware of it, we will notify you and take all reasonable steps to mitigate potential harm. If legally required, we will also report it to the relevant government agency.

Will my data be anonymous?
No, because our staff need to know who the data belongs to so that it can be compiled into your personal financial statements, and so that your tax returns can be filed.

Can I see and correct data about me?
Absolutely. We are happy to provide you with a copy of all data we hold, and if there is anything that needs correcting, we’d love to know. Please contact us for this or call 0800890132 line 2. A small fee may be payable to cover our costs in providing this to you.


CHOICE

Will I be asked for consent?
Yes, as part of the authorization process, you are asked explicitly for consent.

Could my data be sold?
No. That would breach our code of ethics. ​We don’t sell your data to anyone.


MORE INFORMATION

Please also see our terms and conditions and disclaimer, which contain further information as well as the Word document below.  Feel free to contact us with any questions or to file a complaint. See also our anti-corruption policy.

We do not have a Data Protection Officer, but the closest thing to that would be our Compliance & Privacy Officer, Garreth Collard. Garreth is qualified as a OneTrust Certified Privacy Management Professional. You can contact him using the form here or by phone on 099730706 line 2.


NZ PRIVACY ACT 1993 & GDPR

This document explains how we comply with the NZ Privacy Act 1993 and the General Data Protection Regulation of the European Union when dealing with personal information.


PCI DSS

We are a Level 4 merchant. Please click here to find out about our PCI DSS status.

CCPA

Regarding the California Consumer Privacy Act: We have reviewed and amended our policy as required, and we believe it complies with the requirements of this Act.

LGPD

Regarding Brazil’s Lei Geral de Proteção de Dados: We do not offer any services in Brazil, collect information from Brazil or process data in Brazil.


* This policy was last updated in January 2024

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